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This season has been so exciting as we’re getting closer and closer to the launch of our new church. Very exciting…but also very BUSY as we’ve been preparing all of the little details that go into a new church plant. One of the areas where I have been focused most in these past few weeks has been assembling a group of volunteers for our Production Team. After a season of recruiting and technical training, I gathered all of them together this week for a time of discussing vision, guidelines, Sunday schedule, and communication paths for our team. Today, I thought I’d share with you document that we created for this training.

Some things to keep in mind:

•  Page 1-4 were used strictly for Production, but last two pages were used across all teams.
•  We have church in a movie theater, so our setup starts early.
•  “Team Chapel” serves as both an abridged dress rehearsal, as well as a place for volunteers who work in other areas (Kids, Parking) to enjoy a Sunday service.
•  “Team Cafe” is an area where volunteers are served breakfast each week and connect with others.
•  We use Planning Center Online for all of our team and service scheduling.
•  We use GroupMe for basic communication during the week and on Sunday mornings.

Feel free to use this document in your church. You can download a PDF of this training guide here.


Piedmont Chapel - Production Team Training Guide

Piedmont Chapel - Production Team Training Guide

Piedmont Chapel - Production Team Training Guide

Piedmont Chapel - Production Team Training Guide

Piedmont Chapel - Production Team Training Guide

Piedmont Chapel - Production Team Training Guide

Does your church have a document like this for your Production Team or just volunteers in general? Let us know in the comments below or on Twitter at @CreativePastor!

Kendall Conner

What do you get when you combine production, design, and communications together with a passion for the Church? It turns out, this is the precise formula to make up Kendall Conner. For over 20 years, this Christ-led creative has been bridging the gap between media and ministry. In addition to serving as the creative pastor in his local church, he is the Chief of Operations for Church Motion Graphics, a ministry-focused design studio that serves thousands of houses of worship around the globe. Kendall specializes in equipping church media leaders and volunteers to utilize creativity in their services to share the hope of Jesus.


  • This is the best guide I have ever read for volunteers. If it is ok, can I use this for my volunteers?

  • Caleb says:

    Thank you for sharing this resource. I have been struggling with how to approach writing a manual for our teams. This pointed me in the right direction.

  • Chris Jones says:

    Thanks Kendall – this is brilliant! We’re in the process of putting together a similar document for our volunteer teams. Some great things in your document that I hadn’t thought about including.

  • John says:

    Awesome team document. Thanks for sharing it. Can I use it as a spring board for our team?

  • Jon says:

    We fortunately no longer have large setups each morning, but something like this definitely would have helped when we did. Our church now has exclusive use of a retired cinema. They’re a great venue to host a service in.

  • Dustin says:

    Thanks for posting this! I’m getting ready for a production team vision casting & recruiting meeting this Sunday and will be able to use a lot of this info as I prepare. If I may ask a question on your team leader structure, do you have a volunteer leader over each individual production area – audio, lights, video, etc. and what are their rolls/responsibilities?

    • Kendall Conner says:

      That’s great, Dustin!

      We do not have specific leaders at this point, but interchangeable volunteers for each position.

      Hope that helps!

  • Alex Farley says:

    I need to translate this in french for our team in Gatineau, Québec ASAP!!

    Could I translate it?

    tks for sharing!


  • Oluwabunmi says:

    Wow, thank you. I was given the task of setting up a production unit in my church and

    this has turned out to be a life saver. hope you don’t mind if i use this to build my own


    God bless you.

  • Nwakudu Chima says:

    Wow. Thanks. May I use this team guide too. I am saddled with the responsibility of producing a guide book for our team in my church too.

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